HRS 1:2026 — Annex A forms

A-F1 … A-F4 — Application, reporting, decision

Public consultation draft — draft v0.1 — issued 2026-09-07

This is a consultation draft, not an operative standard

The scheme described here is not yet certifying. No certificates have been issued and the Approved Supplier Register is not yet populated. Nothing in this document may be relied on as evidence of certification.

It is published for comment before it is finalised, because a certification standard that cannot be read by the people it governs is not a standard. Clause 12.2 commits us to publishing it; we would rather publish it early and be corrected.

Comments are invited until 2 November 2026. See How to respond. Passages marked ⚖️ are open questions on which we are specifically seeking views. Passages marked 📋 will be reconciled against OIC/SMIIC standards before issue.

This document is a scheme design. It is not a fatwa and does not purport to state Islamic law; questions of Shari'ah are for our Shari'ah Committee, whose rulings will be published with their reasoning.

Gap found while writing the forms set. No annex listed these. Suppliers had an application form (B-F1) but establishments had none, and there was no audit report, no non-conformity notice, and no decision record — meaning clause 12.5 (decision taken by a person who did not audit) had no document to live in. Added here. Annex A's "to be written" list should be updated to include them.

A-F1 — Establishment application form

1. Applicant

2. Class applied for (HRS 1 cl. 3)

☐ Class A — Halal Establishment. No alcohol, pork or non-halal meat anywhere on the premises, including brought by staff or customers. ☐ Class B — Halal Kitchen. All food compliant; alcohol served on the premises. I understand the mark must state this and the establishment may not be described as a "halal restaurant" in any language or on any platform. ☐ Provisional — I cannot yet meet approved-supplier coverage and attach a transition plan.

3. The operation

4. Scope

5. Suppliers (cl. 5.1)

List every supplier of meat, poultry, or products containing animal-derived ingredients:

☐ I understand that all such supply must come from approved suppliers, and that verbal assurance or personal acquaintance is not acceptable evidence (cl. 5.4).

6. Alcohol — Class B only

7. Platform listings (cl. 8.5 — declare all)

8. Languages (cl. 8.6)

Menus, signage and listings exist in: ☐ AZ ☐ RU ☐ EN ☐ AR ☐ other: ______ ☐ I understand the halal claim and, for Class B, the disclosure must appear in every version.

9. Management (cl. 4)

10. Food safety (cl. 9)

AQTA registration number · food safety system · any enforcement action in 3 years · staff sanitary books current ☐

11. History

Any halal certificate previously refused, suspended or withdrawn, by us or any body? ☐ No ☐ Yes — body, date, reason

A "yes" is not a bar. An undisclosed "yes", discovered later, is a Critical finding for falsified application information.

12. Declaration

I confirm the above is true and complete · I authorise verification with AQTA and any named certification body · I agree to announced and unannounced audit at any time during operating hours (cl. 10.3) · I agree to the mark licence (E-F4) if certified · I understand certification may be suspended or withdrawn and that suspensions and withdrawals are published (cl. 11.3).

Name / position / signature / date

Attachments: company registration · AQTA registration · site plan showing storage, preparation, service and — Class B — the bar and glasswash · menus in all languages · supplier list with certificates · Halal Supervisor appointment · staff list

A-F2 — Audit report template

The Annex A checklist is the working document. This is the output given to the establishment and to the decision-maker.

Header

Establishment · EST- id · address · certificate no. (if held) · class held / applied for · audit type: initial / surveillance / unannounced / re-audit / investigation · date, start and end time · auditor(s) named · persons met · conflict-of-interest check completed ☐ (cl. 12.1)

Mandatory tests — always completed, never waived

Section results

One line per Annex A section 1–10, with items checked and findings raised.

Findings

Totals: Critical ___ Major ___ Minor ___

Evidence appended

Photographs (signage in every language, separation, storage) · documents seen with references · platform listing screenshots · trace and mass-balance workings

Closing meeting (Annex A section 11)

Findings read aloud ☐ · deadlines confirmed ☐ · appeal route explained ☐ · establishment comments recorded verbatim ☐ · copy left on site ☐ · establishment told the decision will be taken by a different person ☐

Establishment comments: ______

Auditor recommendation — not the decision

☐ Certify — class ___ ☐ Certify with conditions ☐ Do not certify ☐ Maintain ☐ Suspend ☐ Withdraw

Auditor signature / date · Establishment representative signature / date

Signature by the establishment records that findings were communicated. It is not agreement, and the form should say so.

A-F3 — Non-conformity notice and corrective action

NC ref ___ · Establishment · Audit ref · Date raised

Consequence (HRS 1 cl. 11)

Establishment response

Immediate containment ______ · Root cause ______ · Corrective action ______ · Action to prevent recurrence ______ · Responsible / date ______ · Evidence attached ______

"We told the staff to be more careful" is not a root cause and must not be accepted as one. If the answer does not explain why the existing control failed, the NC is not ready to close.

Verification

☐ Evidence accepted — closed ☐ Not accepted — reason ☐ Re-audit required — date Verified by (not the establishment) / date

A-F4 — Certification decision record

Implements cl. 12.5. The decision-maker must not be the auditor.

Reviewed

☐ Audit report ☐ Vertical Trace result ☐ Mass Balance result ☐ All findings and grades ☐ Corrective actions and evidence ☐ Supplier register status of every declared supplier ☐ Platform listings and language versions ☐ AQTA status ☐ Application history disclosure (A-F1 §11)

Decision

☐ Certify — Class ___ · valid from ___ to ___ · scope ___ · exclusions ___ ☐ Certify with conditions ___ ☐ Provisional — 12 months, non-renewable, expiring ___ ☐ Refuse — reasons ___ ☐ Maintain ☐ Suspend from ___ ☐ Withdraw from ___

Reasons — mandatory, including for a straightforward approval: ______

Actions on decision (H-F4 pipeline)

☐ Register record created/updated ☐ /register/e/{id} live before certificate issued ☐ Certificate number assigned ☐ QR generated ☐ Certificate issued ☐ Mark licence signed ☐ Change event emitted ☐ Applicant notified in writing, including the appeal route (G4)

Decision-maker signature / date

Recording reasons for approvals matters as much as for refusals. A file of refusals with reasons and approvals without them is a file that cannot show consistent application of the standard — which is precisely what an accreditation assessment will look for.