HRS 1:2026 — Annex B forms

B-F1 … B-F7 — Supplier register

Public consultation draft — draft v0.1 — issued 2026-09-07

This is a consultation draft, not an operative standard

The scheme described here is not yet certifying. No certificates have been issued and the Approved Supplier Register is not yet populated. Nothing in this document may be relied on as evidence of certification.

It is published for comment before it is finalised, because a certification standard that cannot be read by the people it governs is not a standard. Clause 12.2 commits us to publishing it; we would rather publish it early and be corrected.

Comments are invited until 2 November 2026. See How to respond. Passages marked ⚖️ are open questions on which we are specifically seeking views. Passages marked 📋 will be reconciled against OIC/SMIIC standards before issue.

This document is a scheme design. It is not a fatwa and does not purport to state Islamic law; questions of Shari'ah are for our Shari'ah Committee, whose rulings will be published with their reasoning.

⚖️ = Shariah ruling required · ⚠️ = requires Azerbaijani legal review before use

B-F1 — Supplier application form

1. Applicant

2. Category applied for (tick one — Annex B B1)

☐ S1 Slaughterhouse ☐ S2 Processor/butcher ☐ S3 Wholesaler/distributor ☐ S4 Importer ☐ S5 Prepared-food manufacturer ☐ S6 Ingredient supplier

3. Route (Annex B B2)

☐ Route 1 — recognised certificate held. Attach: certificate, issuing body, certificate number, scope, expiry. We verify with the issuer directly. ☐ Route 2 — direct assessment by us ☐ Route 3 — imported certified product. Attach: origin certificate, producer name and country, import documentation.

4. Scope applied for

5. S1 only — slaughter

6. Compliance

The last question is asked because certifier-shopping after a refusal is a known pattern. A "yes" is not a bar; a discovered undisclosed "yes" is.

7. Declaration

I confirm the information is true and complete; I authorise verification with any named issuing body and with AQTA; I agree to announced and unannounced assessment; I agree to the change-notification undertaking (B-F6) if approved.

Name / position / signature / date

Attachments: company registration · AQTA registration · slaughter licence (S1) · site plan showing segregation · food safety system summary · existing halal certificates · list of current meat sources · list of customers who are food service establishments

B-F2 — S1 slaughterhouse assessment report

Assessment ref · Supplier · Site · Date · Assessor(s) · Type: initial / annual / unannounced

Part 1 — Legal and hygiene (B4.1 — any No = not approvable)

Part 2 — Slaughtermen (B4.2)

Part 3 — WITNESSED SLAUGHTER RECORD (B4.3 — mandatory)

A slaughterhouse may not be approved for a species not witnessed.

Number of animals observed where any point failed: ___ (any failure on the ⚖️ items is disqualifying pending the B4.6 ruling)

Part 4 — Animal welfare (B4.4)

Transport · lairage, rest, feed, water · handling · restraint equipment · no beating/face branding/dragging · health at slaughter — each Y/N with note.

Part 5 — Segregation (B4.5)

Separate lines or verified changeover · no contact between compliant and non-compliant carcasses · identification unbroken slaughter→dispatch · pork on site Y/N ⚖️

Part 6 — Traceability

Lot/batch system · records retained ≥24 months · mass balance capability (input head vs output weight)

Part 7 — Findings

Part 8 — Assessor recommendation (not the decision — B8.4)

☐ Approve, scope: ______ ☐ Approve with conditions ☐ Do not approve Assessor signature / date · Decision by (different person) / date

B-F3 — S2–S6 assessment report

Same header, findings and recommendation structure as B-F2. Category-specific parts:

S2 processor/butcher (B5) — all incoming meat traced to S1 or Route 1/3 · incoming records ≥24 months · dedicated or verified-changeover equipment · pork on site ⚖️ · mincers/slicers/ brine injectors/tumblers dedicated or verified-cleaned · output batch traceable to incoming lot · mass balance input→output performed at this assessment: result ___%

S3/S4 wholesaler, distributor, importer (B6) — every source registered or certified · chain of custody unbroken, seals intact · segregated identified storage · cold chain records · no repacking/relabelling unless S2-approved · S4: origin certificate verified with the issuing body — record who confirmed, when, and how · import/customs/veterinary docs consistent

S5/S6 manufacturer, ingredient supplier (B7) — specification sheet per item stating origin of every animal-derived component · species and slaughter status · gelatin/rennet/enzymes/ emulsifiers/glycerine origin evidenced · ethanol declared incl. as carrier ⚖️ · change- notification undertaking signed (B-F6) · site segregation

B-F4 — Approved slaughterman assessment and register

Assessment

Knowledge check (assessor asks; record the answer, not just a tick)

1. What must be said, and when?
2. Which four vessels must be cut?
3. What must not be cut?
4. What do you do if an animal is dead before the cut?
5. What do you do if the knife is nicked?
6. Who can stop the line, and when would you?

Practical observation — cross-reference the B-F2 witnessed-slaughter record.

☐ Approved ☐ Not approved — reason: · Assessor / date · Review date (annual)

Register fields

ID · name · employer site(s) · species approved · date approved · expiry · status (active/suspended/withdrawn)

Slaughtermen are registered to a person, not to a plant. A plant that loses its only approved slaughterman loses its approval for that species the same day, and a slaughterman who moves sites keeps his approval. This is the only way B4.2 means anything.

B-F5 — Recognition list of certification bodies

Published list format

Review procedure

1. Annual review of every R1–R3 entry: is the accreditation or state authority still current?
2. Trigger review on: loss of accreditation · credible report of certificates issued without audit · a supplier we assess under Route 2 found non-compliant while holding that body's certificate · public controversy.
3. Outcome — maintain / restrict scope / downgrade to R4 / remove.
4. Publication — every change published with date and reason (HRS 1 cl. 12.2).
5. Effect on existing entries — suppliers registered via a downgraded body move to Route 2 assessment within 90 days or their entry lapses. Establishments sourcing from them are notified under B-F7.

Point 5 is where this becomes real. A recognition list that can be changed but never changes anything downstream is a page on a website.

B-F6 — Supplier change-notification undertaking ⚠️

Contractual. Requires Azerbaijani legal review before use.

Between: Halal Ekosistem and [Supplier], relating to register entry [SUP-XXXXXX].

The Supplier undertakes:

1. To notify us in writing, before supplying the changed product, of any change to: (a) the source, species, or slaughter status of any animal-derived material; (b) the origin of any ingredient previously declared; (c) the formulation of any supplied product; (d) the site at which the product is produced or handled; (e) ethanol content or the use of ethanol as a carrier.
2. To notify us within 5 working days of: loss, suspension or withdrawal of any halal certificate held; any enforcement action; any change of ownership or of the responsible person.
3. To permit announced and unannounced assessment of any site within scope, during operating hours, without prior notice.
4. To retain records required by Annex B for not less than 24 months and produce them on request, on site or within two hours.
5. To use the mark only as permitted by Annex E and to cease use within 24 hours of suspension or withdrawal.
6. To acknowledge that supplying changed product without prior notification is a Critical non-conformity leading to immediate suspension, and that establishments supplied will be notified under B-F7.

Signed for the Supplier / for the Certification Body / date

Clause 1 is the entire point of this document. A supplier honest at assessment who switches gelatin source six months later, silently, makes the register wrong without anyone lying.

B-F7 — Supplier suspension cascade

Procedure

Template — notice to establishment

Urgent — approved supplier suspended

Supplier [name, SUP-XXXXXX] was suspended on [date]. Our records show your establishment [name, EST-XXXXXXX] as sourcing from them.

You must, within 48 hours: identify and quarantine all stock received from this supplier on or after [date]; confirm to us the quantity quarantined; cease serving it.

Within 14 days: demonstrate replacement supply from an approved supplier. Your own certification status will be reviewed if you cannot.

Quarantined stock must not be sold, served, donated, or given to staff. Disposal must be recorded. This is not a food safety recall — it is a halal status matter — but if you have reason to believe there is also a food safety risk, notify AQTA immediately.

Contact: [name, direct line]

Template — public register note

Suspended [date]. Establishments sourcing from this supplier have been notified and are required to demonstrate replacement supply.

Step 4 is only possible because establishments declare suppliers and the register stores the relationship as data (Annex H). Without it, a supplier failure propagates silently and we learn about it from a journalist.